Provider Manual

PROGRAM OVERVIEW

The VBH-PA approach to service authorization for the HealthChoices program has been shaped by the purchasing specifications outlined in DHS’s Request for Proposal and the DHS HealthChoices Program Standards and Requirements document effective January 1, 2004. It has also been guided by our shared vision with the counties that the HealthChoices Program will meet the goals of improving the accessibility, continuity, and quality of services for Pennsylvania’s Medical Assistance population, while controlling the program’s rate of cost increases.

The VBH-PA Engagement Center, located in Cranberry Township, PA, serves as the hub of our program’s clinical and operational activities. Our 24-hour phone line is staffed by Service Managers to receive emergency, urgent and routine calls from members, providers, and family members. In addition to our continual emergency response capabilities, our Service Managers/CAFS Coordinators provide referrals, pre-authorizations, and concurrent review services.

The VBH-PA Clinical Service Management program has been developed with the following key goals in mind:

  • Facilitate efficient coordination, continuity and integration in the provision of behavioral health services;
  • Provide individuals with access to all clinically necessary and appropriate mental health and substance abuse services, consistent with DHS’s standards of care;
  • Coordinate the provision of behavioral health services with the physical health services component of the HealthChoices program;
  • Coordinate behavioral health services with a broader array of publicly funded human service programs as well as the informal, community support systems of members;
  • Manage program expenditures in a cost-effective manner through appropriate management of service utilization, service costs, and administrative expenses.

Our Member and Provider Service lines are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, to answer questions about the program, covered services, and claims inquiries. Member and Provider Service Representatives provide general information, answer questions, and solve problems for both members and network providers. If necessary, they will refer providers to their designated Provider Field Coordinator. 

VBH-PA monitors its participating provider network on a continual basis in order to ensure compliance with the Commonwealth’s access standards. Our Network Operations department maintains all demographic information regarding the provider, including the provider’s network status and type of services they offer. Reimbursement schedules and contract amendments are also handled through Network Operations.    

Claims are received, processed and paid directly from the Pennsylvania Engagement Center. By understanding the complexities of our contracts, we are able to more quickly and efficiently serve our network providers. The Member and Provider Service staff is able to view the status of claims in our system and provide feedback on any inquiries. They also handle all requests for claims adjustments.

VBH-PA’s Quality Management and Medical Affairs staffs are also based at the Engagement Center and operate under the tenets of the Quality Management Program. The Management Information Systems (MIS) staff is housed here as well and is primarily responsible for all internal and external reporting deliverables. Finally, VBH-PA’s management, senior management, and financial staff are all located in the Pennsylvania Engagement Center.